Wellesley Club Directories
What should I do before I request a club directory from the Clubs Office?
Before you request a club directory from the Wellesley College Alumnae Association, it is recommended that clubs give alumnae at least three weeks to verify and update, if necessary, their information with the College. It’s best to get the updates from alumnae before the directory is produced! Clubs should advertise in their newsletters and broadcast e-mails that they will be producing a directory and list the ways in which an alumna can update her information with the College. Updates can be made by:
1. Signing in to the Online Community
2. E-mailing firstname.lastname@example.org, or
3. Calling 1-800-339-5233
Give alumnae a deadline by which these updates should be made. Remind them to not only update their addresses (if necessary), but their e-mail addresses, phone numbers, and occupation information.
In what format is the directory?
The Clubs Office is able to create pre-formatted directories for clubs upon request. A hard copy of the master directory (8.5” x 11” in size) can be mailed via US Mail or e-mailed as pdf files which clubs can download and copy. Directory files may also be sent in MS Excel if your club wishes to create its own directory format.
What’s included in the directory?
A club directory will include
a cover sheet
a table of contents with a disclaimer
a listing of alumnae by last name, including current last name, college name and year, mailing name, home address, phone and e-mail
a listing of alumnae by class year
a listing of alumnae by community (city/town)
a listing of alumnae by occupation
(Alumnae who are listed by name and class year only have notified the College that they do not want their contact information published.)
For the final directory, we recommend that clubs include a page listing current club officers and contact information for the club such as the club e-mail address and website.
How do I request a club directory?
To request a directory, please contact the Clubs Office. Please specify whether you want the formatted directory or whether you want and Excel version of the data to do your own formatting. Directories take approximately two weeks to process.
What’s the difference between a club list and a club directory?
A club list is an Excel listing of all alumnae in your club area. These lists are intended for use by club board members only and should not be distributed or used to create a directory. Requests for club lists take approximately 1-2 business days.
A club directory is also a listing of all alumnae in a club area, but takes into account special “exclusion codes” that people have requested such as “do not publish my telephone number in a directory.” Requests for club directories take approximately two weeks.
When can I request a club directory?
Club directories can be requested at anytime by emailing the Clubs Office. However, directory requests will not be processed during the month of May as the entire Alumnae Office will be preparing for Reunion. Also, club directory requests received over the summer will not be processed until the graduating class has been rolled into the alumnae database. This usually occurs in July and August. The best time to request a directory is in the fall or in the beginning of the calendar year.